LIST OF DOCUMENTS TO BE PROVIDED BY THE SHAREHOLDER (SHAREHOLDER'S REPRESENTATIVE)
TO PARTICIPATE IN THE GENERAL MEETING
Registration of shareholders (their representatives) is carried out by comparing the list of shareholders entitled to participate in the general meeting, drawn up in accordance with the procedure established by the legislation on the depository system, with the list of shareholders who have submitted ballots for participation in the remote general meeting, as well as verifying the powers of the shareholders' representatives who signed the ballots.
Each shareholder holding voting shares shall have the right to exercise its right to manage the Company by participating in the General Meeting and voting in person or through its representative by submitting ballots to the depository institution servicing the securities account of such shareholder, which records the shares of the Company owned by the shareholder (on the basis of the relevant agreement) as of the date of compiling the list of shareholders entitled to participate in the General Meeting, etc. within the time limits specified above and provided for in the Procedure for Convening and
A shareholder's representative at the general meeting of the Company may be an individual or an authorised person of a legal entity, as well as an authorised person of the state or a territorial community. A shareholder may appoint his/her representative for an indefinite period or for a certain period.
A power of attorney for the right to participate and vote at the general meeting of the Company issued by an individual shall be certified by a notary or other officials performing notarial acts, and may also be certified by a depository institution in accordance with the procedure established by the current legislation of Ukraine. A power of attorney for the right to participate and vote at the general meeting of the Company on behalf of a legal entity shall be issued by its body or other person authorised to do so by its constituent documents.
The power of attorney for the right to participate and vote at the general meeting shall clearly define the legal actions that the proxy (proxies) is entitled to perform. By their nature and content, these legal actions may not go beyond the actions required for participation and voting at the general meeting.
Voting at the general meeting on items on the agenda shall be conducted exclusively using voting ballots.
If a shareholder has securities accounts with several depository institutions where the Company's shares are registered, each of the depository institutions shall accept the ballot(s) for voting at the General Meeting only in respect of the number of shares whose rights are registered in the securities account maintained by such depository institution.
In case of submission of a voting ballot (ballots) signed by a shareholder's representative, the voting ballot (ballots) shall be accompanied by documents confirming the powers of such shareholder's representative or duly certified copies thereof.
The date of commencement of shareholder voting on the relevant agenda items shall be the date when the relevant voting ballot(s) is placed in the public domain (voting shall commence from the date when the relevant voting ballot is posted on the Company's website).
The closing date for voting is the date of the General Meeting. Ballots will be accepted only until 18:00 on the voting closing date.
During the voting period, a shareholder (his/her representative) may send only one ballot for voting on the same agenda items to the depository institution servicing the securities account of such shareholder, which records the shares of the company owned by the shareholder.
The number of votes of a shareholder in the voting ballot shall be indicated by the shareholder (his/her representative) based on the number of voting shares of such shareholder that are recorded in the shareholder's securities account maintained by the depositary institution.
In order to participate in the General Meeting, a shareholder shall provide the depositary institution with a ballot (ballots) for voting at the General Meeting, which shall be certified by a qualified electronic signature of the shareholder (his/her representative) and/or other means of electronic identification; a passport or other document certifying the identity of the shareholder (his/her representative) in accordance with the current legislation of Ukraine; a document confirming his/her powers or a duly certified copy of such document.
The depository institution to which the shareholder (shareholder's representative) submits the above documents and which maintains the securities account of such shareholder may also request from the shareholder (shareholder's representative) other documents necessary for his/her identification and verification in accordance with the provisions of the agreement concluded between the shareholder and such depository institution and/or the legislation on the depository system and/or the legislation governing the procedure for holding remote general meetings of shareholders, as well as the current legislation of Ukraine.
The ballot for voting at the general meeting shall be certified by a qualified electronic signature of the shareholder (his/her representative) and/or other means of electronic identification that meets the requirements set by the National Securities and Stock Market Commission.
Taking into account the provisions of the decision of the National Securities and Stock Market Commission "On Determining the Peculiarities of Holding General Meetings of Joint Stock Companies and General Meetings of Participants of Corporate Investment Funds for the Period of Martial Law" No. 154 dated 16.02.2023 (as amended), ballots for voting at remote general meetings of shareholders may be submitted either by sending ballots to the e-mail address of the depositary institution with certification of the ballot with a qualified electronic signature (or other electronic signature).
Ballots for voting at the Annual General Meeting of the Company shall be submitted to the depositary institution in one of the following ways:
1) by sending ballots to the e-mail address of the depositary institution with certification of the ballot with a qualified electronic signature (or other electronic signature based on a qualified public key certificate) of the shareholder (shareholder's representative); or
2) by submitting ballots in paper form directly to the depositary institution with certification of the shareholder's (shareholder's representative's) signature on the ballot of his/her choice:
- notarised (provided that the ballot is signed in the presence of a notary or an official performing notarial acts), or
- by a depository institution servicing the securities account of such shareholder, where the company's shares owned by the shareholder are registered (provided that the ballot is signed in the presence of an authorised person of the depository institution).
In case of submission of voting ballots in paper form, the signature of the shareholder (shareholder's representative) on the ballot shall be certified at his/her option either by a notary (provided that the ballot is signed in the presence of a notary or an official performing notarial acts) or by a depository institution that serves the securities account of such shareholder, or by the depository institution servicing the securities account of such shareholder, where the shares of the company owned by the shareholder are registered (provided that the ballot is signed in the presence of an authorised person of the depository institution). Voting ballots submitted in paper form that are not certified by the signature of the shareholder (his/her representative) and ballots certified by the signature of a person not specified in the ballot in accordance with the requirements of the Procedure shall not be accepted by the depositary institution for further processing.
